Clear communication is very important between teachers and parents. Here, I disclose my studio policy statement, which gives all the details about how piano lessons will be conducted. This document is handed to prospective parents to review and sign, when they sign up for lessons. If you are interested in piano lessons, but have a question about this statement, feel free to contact me at 504-944-9720, or firstname.lastname@example.org.
Stephanie Martin Piano Studio
Welcome to the studio. I am excited to start our musical journey together. Please carefully read the studio policies, come to me with any questions you may have, and provide your signature below. I am eager to help your child learn, grow, and celebrate the gift of music.
Tuition and Fees
There is a monthly $5 fee that provides all the student’s materials. This includes:
-Stickers for competed assignments
-Candy for consistent weekly practice
-Prizes for excellent work
-A spiral notebook to hold student’s weekly practice assignments
-Binders and folders for sheet music
-Copies of supplemental piano pieces
Due to the cost of gas and wear and tear on the instructor’s vehicle, there is a monthly travel fee for in-home lessons. The fee starts at $10 per month and may increase depending on the distance to the student’s house.
The cost of tuition for one month of 30-minute lessons is $80. This stays the same regardless of how many weeks are in the month. Some months may have five weeks, and some months may have holidays which cause us to miss lessons. Together, these exceptions average out to be roughly four weeks per month, which is why the tuition will stay the same from month to month.
The full month’s tuition is due at the first lesson of every month, along with the travel fee and material fee.
The tuition covers many activities, including:
-Enjoyable pieces from a trusted method book
-Supplemental songs that the student requests
-Solid music theory education
-Technical exercises that are challenging and fun
-Musical games that reinforce essential concepts, such as rhythm
-Preparation for an annual recital
On the last lesson of the month, parents will receive an invoice for the following month. Tuition is due at the first lesson of every month. For example, parents will receive an invoice for October’s tuition at the last lesson in September. At the first lesson in October, the monthly tuition is due.
If tuition is not paid by the 7th of the month, it is considered late, and a $20 late fee is assessed. If the parents know their child will have to miss the first lesson of the month, they have two options to avoid the late fee: 1) Pay next month’s tuition in advance at a current lesson, or 2) mail in the tuition.
Cancellations and Make-up Lessons
Lessons that are cancelled 24 hours before the lesson can be rescheduled, as the instructor’s availability permits. If a lesson is cancelled after the 24-hour mark, there will be no make-up lesson or tuition credit available.
Due to the distance between the instructor’s and student’s homes, make-up lessons may be offered in blocks of time on a particular day (e.g., Saturday at 12:00-2:00 pm). The instructor will notify the student’s parents as to when this make-up day will occur. If the student is unable to schedule a make-up lesson in the block of time made available, the student may need to forfeit their make-up.
Make-up lessons will be made available within sensible limits. If a student misses a substantial amount of lessons and requests an excess of make-ups, he may not receive them.
Consistent practice is essential to students’ musical improvement. Also, parental involvement is critical for students to develop reliable practice routines. The recommended practice amount is thirty minutes per day, five days per week. For students age five and under, the recommendation is twenty minutes per day, five days per week. If a student commits to consistent practice, his musical skills will grow exponentially. Incentives are provided to students who practice diligently.
Regarding In-home Lessons
Due to commute time and traffic, the instructor may be 5-10 minutes late to the lesson.
To create an optimal learning atmosphere, the instructor requests that loud electronics such as TV and video games be turned off during the lesson. Also, other possible distractions such as siblings, pets, etc. should be removed from the area where lessons take place.
In the same way that most professions have two weeks of paid vacation during the year, the instructor takes off the weeks of Thanksgiving and Christmas. Lessons will not be provided during those two weeks. Tuition for November and December will be full price, owing to the monthly tuition rate policy.
For other holidays such as New Years, Memorial Day, 4th of July, Labor Day, and Halloween, the instructor will schedule certain days to make up any lessons that fall on the holiday. Students are required to either attend a lesson on these make-up days, or miss the make-up opportunity and pay for the full month’s tuition. There will be no credits provided for holidays.
Lessons are provided and encouraged during the summer. If the instructor plans to be out of town at any point during the year, she will notify the student’s parents in a timely manner and provide a credit for any missed lessons.
Termination of Lessons
Although it is a rare occurrence, the instructor reserves the right to discontinue a student’s lessons if substantial problems occur. Failure to follow instructions, failure to practice, failure to pay tuition, safety concerns, and other issues of this nature may provide cause for terminating lessons. If the instructor terminates the lessons, a refund may not be provided depending on the circumstances. Students are required to give 30 days’ notice for ending their lessons.
Parents are encouraged to contact the instructor with any questions or concerns you may have. Open communication is highly valued. Please feel free to email, call, or text between the hours of 9:00 am and 5:00 pm.
Thank you, and I look forward to working with you.
I have received, read, and agreed to the policies of Stephanie Martin Piano Studio.
Parent’s Signature __________________________________________________